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Blue Ridge School is an all-boys, all-boarding college preparatory school for 185 boys on a stunning 750 acre campus along the eastern slope of the Blue Ridge Mountains. Blue Ridge is only 20 miles from Charlottesville, Virginia, a vibrant community and home to the University of Virginia.

Blue Ridge educators gain the added satisfaction of working with students inside and outside the classroom which gives them a greater influence in shaping a student’s mind and character. Our teachers have the opportunity to lead athletic and outdoor activities based on their own passions.

The school provides an interactive learning environment in which teachers have a great amount of autonomy in their classrooms and still have the support of a collaborative faculty.  Using a college-preparatory curriculum with a high-degree of individual support, teachers can better prepare their students for college and careers in the 21st century.  

Most teachers live on campus in homes provided by the school. On campus housing helps give our safe, family-oriented community the sense of a small village in which students and families live and work together.

Job Title: Admissions Office Manager
Department: Admission
Reports to: Senior Director of Admissions

Summary: 
The Admission Office Manager is a versatile and visible member of the BRS External Affairs team who plays several important roles:

- Coordinates the admission records system to include establishment of approximately 70 new students each year, filing, storage, and use of the database and CRM systems.
- Is the primary initial responder to admission inquiries via telephone, email, and mail; manages and publishes the daily admission calendar. 
- Coordinates with Admission Directors to plan campus visits for prospects and guests. 
- Assists the Admission Directors in planning and executing new student enrollment and registration.
- Welcomes visitors to Battle House, often serving as the first personal contact for admission candidates, their families and a wide range of VIPs.

Qualifications:

  • High School diploma or equivalent required; Associates Degree preferred
  • Minimum of three years experience in general office responsibilities and procedures
  • Outstanding organizational and communication skills and the ability to collaborate with a variety of colleagues
  • Willingness to provide excellent customer service to both staff and prospects. 
  • Knowledge of and ability to use relevant tools for communication and reporting. 
  • Experience with the use of multi-line phone systems, database and CRM systems. 
  • Expertise in Microsoft Office Suite.
  • Ability to handle multiple tasks simultaneously
  • Second language skills helpful, not required

Essential Duties and Responsibilities:

  • Assists in designing and managing the admission records system
  • Assists in managing the admission database and/or CRM systems
  • Produces monthly reports of admissions data for the Board of Trustees
  • Assists in managing all admission office calendars
  • Collects and files / communicates all incoming correspondence to the admission staff
  • Produces and sends staff emails and mailings related to the inquiry, application, visit, and enrollment process
  • Participates in the new student registration process and registration days
  • Assists in producing, sending, and collecting / tracking all enrollment related forms and permissions
  • Assists in answering school telephone mainlines
  • Manages the RenWeb software.  Responsible for inputting and maintaining accurate family and student information. 
  • Produces welcome email to parents, to include RenWeb and Magnus Health login information 
  • Enters emergency contacts for all new students and changes for returning students
  • Produces reports in Education Edge software for use by Admission Directors
  • Helps keep Battle House organized and prepared for visitors at all times.

Supervisory Responsibilities:

n/a

Certificates, Licenses, Registrations:

n/a

Physical Demands and Working Conditions:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires long periods of sitting, with minimal walking and/or standing.  The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.